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Because of its many benefits, such as accessing Outlook from multiple devices using the same ID or address, and saving only the emails/attachments that you want, it is common for Outlook to have an IMAP account. Outlook configured with IMAP accounts can be backed up locally by the user. The configuration IMAP account is saved in a different format than the older versions.
Outlook 2013 version used a portable PST file format to store configured IMAP account emails. Contacts, and calendars were saved on the second PST. It is simple to backup PST, but this must be done separately for emails and contacts/calendars.
IMAP accounts are treated differently, along with the release of new Outlook versions beginning from Outlook 2013. All mailbox items (emails, contacts and calendars) are saved in one OST file. All items are stored in one OST folder. Unlike portable PST files which are saved on a remote machine, the OST file can only be found on the local machine. This makes it very vulnerable to data loss in case of system failure. It is possible that the account's disk limit is reached and no storage space is available. Outlook's new versions have increased the risk.
A backup of the OST files created in Outlook can mitigate this risk. You can use both professional and manual methods to do this. Let's have a deeper discussion about this topic in this article.
Software Page: https://www.shoviv.com/imap-backup-and-restore.html
Outlook users can backup the configured IMAP account. However for newer Outlook versions 2013 and earlier, the entire data from the configured IMAP accounts gets saved to the OST file. This must be converted into PST first. Microsoft Outlook users can use the Import/Export function to export OST file data from IMAP mailboxes into Outlook PST file format.
It is important that IMAP accounts are properly set up with Outlook. This includes all data, such as email addresses, contacts, and calendars. You can address it on its interface. These are the steps to perform the export of OST files to PST files.
Notice: This Import/Export method only exports one mailbox at a moment
The OST file can now be successfully converted to Outlook PST format. The PST file can now easily be transferred to other systems using external devices. With this manual technique, you can create a backup of IMAP mails.
Note: You can also use the Autoarchive feature in new Microsoft Outlook applications to archive IMAP configured emails and save them as a PST file on your system location. This PST file serves as a backup for IMAP emails.
For fewer emails, drag-and-drop can be used. This involves creating a PST file and then manually moving the email from the IMAP account into the new mailbox folder using drag and drops actions.
However, there is no perfect manual solution and every manual solution comes with a drawback.
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